Quickbooks®

We offer training plans in our facilities or in your offices:

• Personalized, individual or group training
• We design the course to suit you
• Basic, Intermediate and Advanced Courses
• Sale and Installation of QuickBooks®
• Analysis and review to suggest improvements and optimize their use

Click here to request your Quickbooks Training

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QUICKBOOKS TRAINING

Online and face-to-face courses in Doral, Miami

Basic, Intermediate and Advanced Level

DAY 1 – Basic:

1. System introduction

• How to create a new file (file) in QuickBooks
• Open a new company using the step by step guide
• Analysis of the company’s flow chart on the home page
• Review of functions of toolbars, menus and icons.

2. Preparation of the chart of accounts – 45 mins

• Creation of new accounting accounts and sub-accounts.
• Edit and Merge Accounts
• Removal and Spanish QuickBooks Course in Miami (Doral)
• Account deactivation
• Accounting fundamentals and chart of accounts analysis

3. Configuration of New Clients and Suppliers – 30 mins

• How to create a new customer (Customer)
• How to add a new job to an existing client
• Enter detailed information in each job (Job)
• Create a new vendor (Vendor)
• Deletion / Deactivation of Clients and Providers/Suppliers

4. Article configuration – 45 mins

• Understand the difference between Accounts and Items
• Work with different types of items (services, inventory parts, groups, etc.)
• Difference between inventory parts and non-inventory parts
• Create articles and sub-articles
• Editing, deleting and inactivating articles

5. Customer related transactions: quotes, invoices and customer payments – 1 hr

• How to create quotes for specific clients and jobs
• Issue new invoices from scratch
• Origin an invoice from a quote
• Receiving payments from an invoice
• Deposit customer payments in the bank

6. Transactions related to Suppliers: purchase orders, invoices and paying bills – 30 mins

• Create a Purchase Order
• Receive a purchase order and post it as an invoice payable
• Issuance of new supplier invoices from scratch
• How to pay outstanding bills

7. Banks – 1 hr

• Issue checks
• Record of Expenses and Income through the Bank
• Difference between writing checks to vendors (write checks) and using the pay bills option
• Introduction to bank reconciliation

8. Introduction and analysis to financial reports – 1 hr

• Profit and Loss Statement / Balance Sheet Analysis Balance Sheet
• Modifying the view of a report (Columns, Orders)
• Accounts Receivable and Accounts Payable Reports
• How to export to Excel and PDF format
• Creation of comparative reports (month by month, year by year, among others)
• Creation of most used reports (Accounts receivable, accounts payable, inventory, sales per customer, open invoices, etc…)
• Using Company Snapshot

9. Question and answer session – 30 mins

 

DAY 2 – Intermediate

1. Company preferences – 30 mins

• Include and/or remove operating options for the company file
• Understanding the options and features in QuickBooks

2. Reconciliation of accounts – 1 hr

• The importance and meaning of reconciling bank accounts and credit cards
• Credit card reconciliation
• Make bank transfers with multiple bank accounts
• How to work with the petty cash account

3. Management of clients and accounts receivable – 1 hr

• Receiving multiple payments from clients to be deposited
• Partial receipt of customer payments
• Apply discounts and write off invoice balances (write off)
• Using the Undeposited Funds account

4. Management of Suppliers and accounts payable – 1 hr

• Difference between posting an expense on writing a check and using the bill payment option
• Multiple bill payments
• Partial bill payments
• Payment of expenses with credit cards

5. Modification of formats – 1 hr

• Use and modification of different formats (invoices, estimates, purchase orders)
• Add logo and other options for formats

6. Tracking reimbursable/billable expenses (Billable expenses) – 1 hrs

• When to use business hours and reimbursable/billable expenses?
• Assign costs and expenses to clients/jobs
• How to create an invoice for reimbursable/billable expenses

7. Quickbooks shortcuts, shortcuts and tricks – 30 mins

• Tricks to enter dates quickly
• Create Memorized and Recurring Transactions
• Find Tool – Ctrl + F

8. Registration of accounting entries and opening balances – 30 mins

• Record of accounting entries (Journal Entries)
• Record of opening balances with accounting entries

9. Question and answer session – 30 mins

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